10 Best Efficient Productivity Apps (Free for iPhone & Android)
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ZyraKuma
Personal Development With A Touch Of Branding & Designs
in Motivation | Goals , Productivity | Organisation · 18 January, 2019
Are you procrastinating on your tasks ? Productivity apps will help you organise your work or/and your routine . You may or may not have heard of these productive apps before but if you have, then you know it’s effective for productivity.
Of course, these productivity apps are free. Some have upgrade features if you want to take it up a notch. And they sync to each different versions (for example, I can have it on my Android phone and sync it to my Windows pc so that it’s convenient for being productive anywhere).
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So grab your mug of coffee or tea and let’s get right into it!
Note : I will be including them in versions; Windows (Desktop), IOS (Mobile), Mac (Desktop) & Android (Mobile).
If I couldn’t find the app, they will be listed as N/A. The list is not in order.
Table of Contents
OneNote
Focus To-Do
Wunderlist Microsoft To-Do
Trello
Power Planner
Spotify
Forest
Google Drive
Grammarly
“Get organized in notebooks you can divide into sections and pages. With easy navigation and search, you’ll always find your notes right where you left them.”
This app lets you take down notes, organise and categorise them so that you have quick access to them. It’s supported & created by Microsoft Office so no need to be all like “this is a suspicious app”.
Move text boxes if you want to space them out or place them within a group. You can even use it offline whenever you’re out and then sync it with all the notes once you have an internet connection. Draw notes using a pen and tablet for faster note-taking.
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I always use this app when it comes to writing out and planning my blog posts . I use to write all my rough drafts using Microsoft Words but then I realise that I hate having to save old posts in folders that I probably won’t use again and lose anyway.
It takes up so much disk space! That’s why I switched to OneNote because I have tabs on how many posts I want to write or edit.
Click here to download OneNote.
“An easy-to-use time and task management application that helps you to manage tasks anywhere and anytime, and helps you to perform tasks efficiently. Millions of users around the world use our application and have gained efficiency.”
I said in many of my past posts that using the Pomodoro technique helps you finish your task (depending on what type of productive person you are). Focus To-Do does just that.
You can set up your time for each task (the main timer is 25 minutes) and it also has 5-minute breaks in between. Whatever fits you, you can always customise the timer, break time, autoplay and more.
I use this app pretty much for studying and blogging whenever I just feel unmotivated. I use to use the Window’s timer but somehow that got messed up on the Windows 10 update . That’s how I came upon Focus To-Do .
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Some features are locked but the price is acceptable for under $2 and it’s worth the upgrade. Be noted that in-app purchases are different on each version. I upgraded the Windows version but the Android version needs to be unlocked.
Click here to download Focus To-Do.
“The easiest way to get stuff done. Whether you’re planning a holiday, sharing a shopping list with a partner or managing multiple work projects, Wunderlist is here to help you tick off all your personal and professional to-dos.”
Oh, Wunderlist … Now if you haven’t got this app, then I highly recommend getting it. This is a list app that helps you tick off tasks. Not only tick off task but you can also use it as a shopping list, a goal list, declutter list and so much more. You can even create folders to organise them. Oh, and you can reuse the task over and over again.
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Like OneNote , you can use it offline and it will sync when connected to the internet. A bonus is you’ll be able to favourite your task so you can focus more on that task.
I use this app every single day and it helps me keep my daily task in shape (yep, even on weekends). For moments when I need to do something tomorrow, I can just grab my phone from the bedside table and add it to the list. Easy as that! Of course, I even add the Wunderlist widget to my home screen on my phone so I can do my grocery shopping.
( Update July 2020: Wunderlist has been transferred to Microsoft To-Do. They both still work the same way so if you want to download it, click here .)
“ Trello ’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible and rewarding way.”
This app is like Microsoft To-Do where you can create tasks and to-do list. But you use cards by dragging and dropping. It’s pretty simple to use but requires internet access for it. You can also organise them to groups.
Purposefully, I highly recommend this app for social marketers, bloggers , designers , entrepreneurs, business majors etc because you can add other people who use Trello to the board/project of your choice.
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I like to use this app for scheduling out my blog posts . Combine this app with OneNote makes it easier for me to batch, create and schedule in each different categories like research, edit, rough drafts etc. I use to use this app for school and it helped me with getting homework and assignments done on time.
I’ve made a tutorial on how to use Trello on mobile. You can check it out here .
Click here to download Trello.
“Is the ultimate homework planner for students, featuring online sync with iOS and Android apps, grade calculation, live tiles, automatic reminders, and more.”
Like any other calendar but for students. You can create a semester and create a school timetable.
Why do I suggest this? Well, not only can students use it but really, I think anyone at any age can use it. I’m recommending it because it’s rather simpler than Google Calendar . Once you finish a task on the calendar, you can tick it off and it will automatically grey out to let you know that you’ve completed it.
( Update July 2020: Since I’m much busier, I currently use Google Calendar . I can say that I prefer GC when it comes to university, events and work. Power Planner is great for class schedules.)
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But I use to use this when I first started my online school. I thought it was rather convenient for me as I had my own timetable set . And that is how I completed school with a bang! All satisfactory. Never late on a homework (unless it got lost in the mail).
Note : I don’t use this app anymore. I currently use Google Calendar as mentioned before.
Download Power Planner here.
“It’s easy to find the right music for every moment – on your phone, your computer, your tablet and more. You can also browse through the music collections of friends, artists, and celebrities, or create a radio station and just sit back.”
You might have heard of Spotify before since it’s a very popular music streaming app. If not, it’s pretty much your average online (free version) music streaming app.
When you upgrade to premium, you can stream music offline with no ads like the music you have right on your phone’s playlist . Here, you can explore different types of genres, create playlists and share with others.
It’s a great tool when you want to find new music and not have to sync new ones to your phone .
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I use to use this app a lot when I was studying for my final exams. It really helped me a lot to focus and be productive (I hate studying in silence).
Until I got irritated by how much ads that kept poppin’ up. So after I finished exams, I went back to YouTube for music and my own music playlist.
Download Spotify now by clicking here.
Sep 2020: YouTube music is no longer going to be available (yep it’s shutting down). So I decided to change back to Spotify (premium version).
“An app helping you stay away from your smartphone and stay focused on your work.”
Forest is an impressively creative app to help you focus on your task. Instead, you get rewarded by planting trees depending on the mins you choose. Every time you complete your task, a tree grows.
On the downside, when you go on your phone and procrastinate , your tree instantly dies. Not instantly but when you have been warned the second time.
I love using this app. Although because I use Focus To Do more, I rarely use this app. But if you like keeping a goal of growing trees on your phone, go right ahead.
Download Forest App Here.
“Save articles, videos, and stories from any publication, page or app. Curate your own space filled with everything you can’t wait to learn.”
Ah-ha, now why is Pocket productive? Well, let’s say you’re out in public with no internet access and you got nothing on your phone to do.
How about use Pocket and read articles that YOU’RE interested in? Yep, who never thought this app would exist! This app lets you save articles and read them for later when you’re in offline mode. Don’t worry! You can still read it in online mode.
I love to use this app when I’m out so that I can read and not waste time doing nothing. Sometimes, I have mega bundles of articles and blog posts that I need to read but I just don’t have the time to read them!
So whenever I do have time, I can just open up the app, pick an article and just read it from there.
Grab Pocket for your phone here.
“Get access to files anywhere through secure cloud storage and file backup for your photos, videos, files and more with Google Drive.”
I have a hard drive, I have a computer , oof- wait! Hold on right there! Now, who says you need to bring that hard drive everywhere with you when you have Google Drive? This allows you to upload files, backup them, share them.
You need internet access for it to sync and depending on your net, it will take quite a long time to upload and you need to keep watch on the storage space. Free storage space is 15GB.
I use this app when it comes to uploading my projects, assignments, guest posts etc. Apps like these really save my life because sometimes I don’t know where I leave my USBs and physical hard drives.
I also used this to upload my Media film for my teacher and my Media magazine project with my classmates. It’s very convenient when you want to share projects with others.
Optional apps: Dropbox , Google Photos
Use Google Drive Today.
“Correct All Grammar Errors And Enhance Your Writing. Get Grammarly Now ! Detect plagiarism. Easily improve any text. Eliminate grammar errors. Services: Advanced Grammar Rules, Contextual Spell Checker, Vocabulary Enhancement, Plagiarism Checker, Corrects Writing Mistakes.”
It helps many writers fix their grammar and it’s a free tool so anyone can use it. It will underline with red when it finds the error and what needs fixing. You have the option to fix it, add it to your dictionary (make sure you sign in so you can do that) or leave it as it is.
I don’t know how much time I’m going to mention how this tool is a lifesaver. This keyboard tool helps me fix my writing errors and improve it so you guys can read my posts.
Use Grammarly Today.
Since you’re at the end of this list, why not check out the apps I’ve mention and try it all/some out. These apps may differ to different people when it comes to productivity so test it if it helps you.
If you haven’t, check out my post 8 Self Care Apps To Use Today or related posts below on how to declutter your technology devices.
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whenlifeawakens says 19 January, 2019 at 10:12 AM I’ve started using Wunderlist and it’s literally amazing!! Reply zyrakuma says 19 January, 2019 at 11:15 AM I couldn’t agree! I’ve been using Wunderlist for like centuries and it really helps me organise my life! Reply
whenlifeawakens says
19 January, 2019 at 10:12 AM
I’ve started using Wunderlist and it’s literally amazing!!
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zyrakuma says
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I couldn’t agree! I’ve been using Wunderlist for like centuries and it really helps me organise my life!
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Hey! I'm Ellen, the owner of ZyraKuma. This site features post on self-improvement, mental health, productivity, blogging tips and branding. You can learn more here!
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